Automatgenererad bild.

From left: Heije Westberg, E4-Mistra och Lisbeth Jonsson, PlantComMistra, at the Mistra Programme Directors’ meeting at Högberga Gård in October 2012.

Published

2 July 2013

Financial administration

This section about Mistra’s financial guidelines is intended to facilitate the work of compiling, first, the budgets in programme and project applications to Mistra and, second, the financial accounts submitted to Mistra annually. At the same time, the guidelines provide a framework for spending in a funded programme.

Disbursement and costs

Programmes and centres can requisition funds according to the agreed payment plan after the annual programme plan has been approved by Mistra. The programme plan must be submitted by 1 December each year, unless some other agreement has been reached. The programme host then has the task of conveying the disbursed funds to the programme partners, to cover their costs of implementing the programme. The programme costs referred to here are direct costs.

Direct costs

Direct costs of the programme are gross salary and payroll overheads, travel costs, consumables, depreciation of investments in the project, and other costs such as licences, rent of special premises, costs connected with seminars etc.

Grants for indirect costs and premises

For participating higher education institutions, Mistra contributes a maximum of SEK 40,000 per full-time equivalent (FTE) employee annually to cover costs of premises, and a maximum of SEK 100,000 per FTE annually for administration shared by the university, faculty, department and/or unit.

For other participants, an overhead supplement based on gross salary and salary overheads is payable. The increment is intended to include costs of premises, telephone, computing, work supervision, training, central administration and company management.

Financial accounts

Every year, beside the programme plan, the programme host must submit detailed financial accounts for the previous calendar year, which should reach Mistra by 31 March at the latest. These accounts must be approved by the programme board and relate to actual accrued total costs, broken down as follows:

  • gross salary + salary overheads (no internal charges are approved as salary overheads)
  • travel costs
  • consumables
  • depreciation of investments in the project
  • other direct costs (licences, rent of special premises, costs associated with seminars etc)
  • costs of premises
  • indirect costs
  • external services

Auditing etc.

The programme agreement often includes a clause whereby Mistra is entitled to appoint an auditor to examine the programme host’s financial commitments. In an audit, the programme host must ensure that the requisite materials are placed at the disposal of Mistra and the auditor appointed by Mistra.

Queries

Mistra’s Administrative Manager, Birgitta Jonsson Palmgren, will be glad to answer any queries that arise concerning the budget and financial accounts.