Key instrument of control
The programme plan must be approved by Mistra’s CEO in writing. This approval must, moreover, be given before the programme or research centre can requisition funds. The programme plan must be updated annually, and every new version needs to be approved by Mistra. Every new version of the programme plan must be inserted as an appendix to the programme agreement. The structure of the programme plan and the annual updating requirements are described below.
Writing a programme plan: before Year 1
The programme part comprises two main parts
Part A (the programme description), taken from the application, is the introductory part of the programme plan. The target length of Part A is 30 pages and it must be written in English. It includes the following parts:
- Vision, aims and expected effects
- Scientific value (including state of the art) of the programme
- Benefits to society of the programme
- Organisation of the programme
- Skills and networks
- Description of projects included
- Communication and implementation.
In cases where Mistra’s Board has decided on certain conditions for the programme start requiring additions to the programme plan, these must be inserted in Part A. This part of the plan then remains unchanged during the first phase of the programme.
Part B (updated annually) is also based on the application but is a working document that, in greater detail, describes the programme budget for the various work packages, planned deliverables and results expected during the first phase of the programme, and in more detail during the first year. Substantial changes in the organisation and skills or network (points 4 and 5 in Part A) must also be briefly mentioned here.
The programme plan must also contain an overview budget for the whole initiative and every part of it. The budget in the application is used as a starting point. The budget must cover the whole phase and be divided into four years. Both Mistra’s funding, categorised by cost types and recipient parties, and co-funding from parties involved must be specified. The budget must be drawn up according to Mistra’s guidelines for financial reporting (see the Finances section). Part B must be written in English and be no more than 20 pages long.
Updating the programme plan: before Years 2–4
In Years 2–4, work is based solely on the active working document that constitutes Part B (the above-mentioned annual update). From Year 2, Mistra recommends that that the programme should, for each work package, clearly specify achieved deliverables (for the preceding year), planned deliverables (for the year ahead) and deviations from the plan, and also how these deviations are being dealt with.
The overview budget for the whole programme phase, with the outcome and forecast for the preceding and present years respectively, and also the annual budget update for the remaining year(s), is also included year. An updated Part B must be sent to Mistra not later than 1 December each year, unless Mistra has given advance approval for another date. Before each year-end Mistra, in turn, must announce whether the programme plan has been approved. Without an approved programme plan, the programme cannot requisition further funds from Mistra. The updated Part B, too, should not exceed 20 pages in length.
Application and approval for Phase 2: before Years 5–8
For programmes where a further funding phase is applied for and approved, work on the programme plan starts again. The application for Phase 2 is the basis for a new programme description (Part A), and a Part B (to be updated annually) is drawn up and produced every year. For Phase 2, Mistra also needs a description of the planned termination of the programme in Part B.
What is meant by a ‘deliverable’?
Examples of deliverables
- Journal articles, books, models or syntheses of the current state of knowledge in a particular area.
- PhD and licentiate graduates who have been trained in the programme.
- Research-based inputs for wording of legislation and other control instruments in Sweden, within the EU and elsewhere.
- Research documentation for international negotiations.
- Straightforward syntheses of current knowledge for decision makers at various levels (policy briefs) or for asset managers wishing to invest in a more sustainable direction (investor briefs).
- Prototypes for innovative products or documentation for developing new services that can help reduce environmental pressures.
- Open databases and interfaces that may be conducive to more evidence-informed decision-making.
- Debate articles and other contributions to public discussion, and also exhibitions, films and other artistic manifestations.